NISSAN

The company’s average staff number is 2200 employees, of which more than 400 regularly go on business trips. 300 persons use corporate bank cards and other 200 undertake expenses requiring compensation without using corporate cards.

• 

• TASK

  accelerate the process of expense reports processing and save labour;

  decrease the number of errors in expense reports;

  reduce the number of errors upon manual reconciliation of the travel agency’s data;

  reduce the accounts receivable;

  reduce expenses on business trips;

  signing of expense reports with electronic digital signature.

• 

• SOLUTION

  launching a portal for expense reports processing being accessible from mobile devices;

  creating an electronic archive with an option of retrieval and analysis of data for any period;

  introduction of electronic digital signature;

  automatic reconciliation of the travel agency’s data with reports.

• 

• RESULT

  time for expense reports processing has reduced;

  expenses on hard-copy document flow and logistics have reduced;

  employees and managers can create and approve documents remotely from mobile devices;

  tax risks associated with incorrect execution of documents have decreased;

  managers have obtained a tool for detailed analysis of expenses on business trips, which made it possible to reduce these expenses;

  employees timely receive payments under expense reports, the company’s accounts receivable have reduced.